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Revised May 18, 1999
Updated March, 2003




DACHSHUND FANCIERS OF CENTRAL VIRGINIA


CONSTITUTION


ARTICLE I


Name and Objects

SECTION 1

The name of the Club shall be the Dachshund Fanciers of Central Virginia.

SECTION 2

The purpose of the Club shall be:

(a) To encourage and promote the quality breeding of purebred  dachshunds and to do all possible to bring their natural characteristics to perfection.

(b) To urge members and breeders to accept the Standard of the Breed as adopted and promulgated by the Dachshund Club of America and approved by the American Kennel Club as the only Standard of Excellence by which dachshunds shall be judged.

(c) To do all in its power to protect and advance the interests  of the Breed by encouraging sportsmanlike competition at Dog Shows, Obedience  Trials, Field Trials,Tracking Tests and Hunting Tests.

(d) To conduct sanctioned and licensed Specialty Shows, Obedience  Trials, Field Trials, Tracking Tests and Hunting Tests under the Rules of  the American Kennel Club.

SECTION 3

The Club shall not be conducted or operated for profit and no part of any  profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any club member or individual.

SECTION 4

The members of the club shall adopt and may from time to time revise such  bylaws as may be required to carry out these objects.





BYLAWS



ARTICLE I


Membership

SECTION 1 Eligibility.

There shall be two types of membership open to all persons eighteen years  of age and older who are in good standing with the American Kennel Club and  who subscribe to the purposes of this club.
(a) Single Membership. Open to persons eighteen years of age  and older who enjoy all privileges of the club including voting and holding  office.

(b). Household Membership. Open to two persons eighteen years  of age and older living in the same household. Each such person shall enjoy  all privileges of the club including voting and holding office.

There shall also be a Junior Membership open to persons 10-17 years of age.  Junior members may not vote or hold office. They may automatically convert  to regular membership upon reaching their eighteenth birthday.

While membership is to be unrestricted as to residence, the club's primary  purpose is to be representative of the breeders and exhibitors in its immediate  area.


SECTION 2 Dues.


Single Membership shall be $15.00 per year. Household Membership shall be  $25.00 per year with a limit of two (2) votes per household. Dues shall be  payable on or before the first day of October of each year. No member may  vote whose dues are not paid for the current year. During the month of August, the Treasurer shall send to each Member a Statement of Dues for the following  year.

SECTION 3 Election to Membership.

Each applicant for membership shall apply on a form approved by the Board  of Directors, which shall provide that the applicant agrees to abide by the  Constitution and Bylaws of the Club and the rules of the American Kennel Club. The application shall state the Name, Address and Occupation of the applicant and it shall carry the endorsement of two (2) members in good standing and be accompanied by the amount of dues for the current year.

All applications are to be filed with the Membership Committee Chairman and each application is to be read at the first meeting of the club following  its receipt. At that meeting, the applications will be voted upon and affirmative  votes of 2/3 of the members present and voting by secret ballot at that meeting  shall be required to elect the applicant.



SECTION 4 Termination of Membership.

Membership may be terminated by:

(a) Resignation. Any member in good standing may resign from  the club upon written notice to the Secretary; but, no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become incurred on the first day of each Fiscal Year.

(b) Lapse. A membership will be considered lapsed and automatically  terminated if such member's dues remain unpaid ninety (90) days after the  first day of the Fiscal Year; however, the Board may grant an additional ninety (90) days of grace to delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting when dues are unpaid as of the date of that meeting.

(c) Expulsion. A membership may be terminated by expulsion as provided in Article VI of these Bylaws.



ARTICLE II


Meetings and Voting

SECTION 1 Club Meetings.

At least six general meetings shall be held each Fiscal Year in the Metropolitan  Richmond area at such hour and place as may be designated by the Board of  Directors. Written notice of each such meeting shall be mailed by the Secretary  at least ten (10) days prior to the date of the meeting. The quorum for each  such meeting shall be twenty (20) percent of the membership in good standing.

SECTION 2 Special Club Meetings.

Special club meetings may be called by the President, or by a majority vote  of the members of the Board who are present and voting at any regular or special meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by 5 members, in good standing, of the club. Such special  meetings shall be held in the Metropolitan Richmond area and at such an hour  and place as designated. Written notice of such meetings shall be mailed by the Secretary at least five (5) days but not more than fifteen (15) days prior to the date of the meeting. Said notice shall state the purpose of the meeting and no other club business may be transacted at that meeting. The quorum for such a meeting shall be 20% of the membership in good standing.

SECTION 3 Board Meetings.

Meetings of the Board of Directors shall be held in the Metropolitan Richmond  area at least six times within each fiscal Year and at such hour and place  as may be designated by the Board of Directors. Written notice of such meetings  shall be mailed by the Secretary at least five (5) days prior to the date  of the meeting. The quorum for such a meeting shall be a majority of the Board.


SECTION 4 Special Board Meetings.

Special meetings of the Board may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least 3 members of the Board of Directors. Such special meetings shall be held in the Metropolitan Richmond area at such hour and place as may be designated  by the person authorized herein to call such meetings. Written notice of such meetings shall be mailed by the Secretary at least five (5) days but no more than ten (10) days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted  at that meeting. A quorum for such a meeting shall be a majority of the Board.

SECTION 5 Voting.

Each member in good standing whose dues are paid for the current year shall  be entitled to one vote at any meeting of the club at which he is present.  Proxy voting will not be permitted for any club meeting or election.



ARTICLE III


Directors and Officers

SECTION 1 Board of Directors.

The Board shall be comprised of the President, Vice-President, Secretary,  Treasurer and at least one (1) other person acting in the capacity of Board  Member, all of whom shall be members in good standing and all of whom shall  be elected for one-year terms at the Club's Annual Meeting as provided in  Article IV of these Bylaws and shall serve until their successors are elected.  Board member positions shall be added to the Board of Directors for each additional ten (10) members to a maximum of three (3) Board Members. General management of the Club's affairs shall be entrusted to the Board of Directors.

SECTION 2 Officers.

The Club's Officers, consisting of the President, Vice-President, Secretary  and Treasurer shall serve in their respective capacities both with regard  to the Club and its meetings and the Board and its meetings.

(a) The President shall preside at the meetings of the club  and of the Board, and shall have the duties and powers normally appurtenant  to the Office of President in addition to those particularly specified in  this Constitution and Bylaws.

(b) The Vice-President shall have the duties and exercise the  powers of the President in case of the President's death, absence or incapacity.

(c) The Secretary shall keep record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. He/She shall have charge of correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the club with their addresses and carry out such other duties as are prescribed in the Constitution and Bylaws.

(d) The Treasurer shall collect and receive all monies due to or belonging to the club and receipt therefore; deposit the same in a financial institution, satisfactory to the Board, in the Name of the Club; present contracts, purchase orders and other financial commitments to the Board before signing; and shall present bills for approval of the Board before payment and the Secretary shall record in the Minutes all such approvals. The Books shall at all times be open to inspection by the Board and the condition of the Club's finances and every item or receipt or payment not before reported  shall be reported every meeting; at the Annual Meetings a complete account  of monies received and expended during the previous Fiscal Year shall be rendered. The books and accounts shall be audited each Fiscal Year. The Board of Directors may require the Treasurer to be bonded, the expense to be borne by the Club.

SECTION 3 Vacancies.

There shall be the automatic succession of the Vice- President in the event  of a vacancy in the Office of the President. Other vacancies occurring on  the Board during the year shall be filled for the unexpired term of office  by a majority vote of all the then members of the Board at its first meeting  following the creation of such vacancy or at a special board meeting called  for that purpose.





ARTICLE IV


The Club Year, Annual Meeting, Elections

SECTION 1 The Club Year.

The Club's Fiscal Year shall begin on the fIrst day of October and end on  the last day of September.

The Club's official year shall begin immediately after the conclusion of  the CIub's Annual Meeting and shall continue through the conclusion of the  club's next Annual Meeting.

SECTION 2 Annual Meeting.

The Annual Meeting shall be held in the month of September at which Board  Members and Officers for the ensuing year shall be elected by secret written  ballot from among those nominated in accordance with Section 4 of this Article.  They shall take office immediately after the conclusion of the Annual Meeting  and retiring Board Members and Officers shall turn over to their successors  all properties and records relating to that Office/Position within thirty  (30) days after election.

SECTION 3 Elections.

The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidates for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.

SECTION 4 Nominations.

No person may be a candidate in a Club election who has not been nominated.  During the month of June, the Board shall select a Nominating Committee consisting  of three (3) members and two (2) alternates, not more than one (1) of whom  shall be a member of the Board. The Secretary shall immediately notify the  committee members and alternates of their selection. The Board shall name  a Chairperson for the Committee and it shall be the duty of this person to  call a committee meeting which shall be held on or before July 10th

(a) The Committee shall nominate one (1) candidate for each  office and other candidates for the other positions on the Board (the number  of Board member positions being based on the number of members in good standing  as provided by the Club Secretary as of May 31st) and immediately, after securing the consent of each person nominated, report the nominations to the Secretary in writing.

(b) Upon receipt of the Report of the Nominating Committee,  the Secretary shall forthwith notify each member in writing of the nominees  for each Office and Position at least two weeks before the August meeting.

(c) Additional nominations may be made from the floor at the  August meeting by any member present at the meeting provided that the person  so nominated does not decline when their name is presented and provided further  that, if the proposed candidate is not in attendance at this meeting, the  proposer shall present to the Secretary a written statement from the proposed  candidate signifying willingness to be a candidate. However, no person who  has declined the Committee's nomination may be nominated. No person may be  a candidate for more than one (1) office or position.

(d) Only members in good standing may be nominated for an office  or position.

(e) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.



ARTICLE V


Committees

SECTION 1.  

The Board of Directors shall appoint such committees as may be deemed necessary  to advance the work of the Club in the ensuing year in such activities as  Club Programs, Dog Shows, Membership and other matters which may require study and recommendation of a Committee. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.


SECTION 2.

Any committee appointment may be terminated by a majority vote of the full  membership of the Board upon written notice to the appointee; and the Board  may appoint successors to those persons whose services have been terminated.




ARTICLE VI


Discipline

SECTION 1 American Kennel Club Suspension.

Any member who is suspended from any privilege of the American Kennel Club  automatically shall be suspended from the similar privileges of this Club  for a like period.

SECTION 2 Charges.

A member may prefer charges against a member for alleged misconduct prejudicial  to the best interest of the Club or Breed. Written charges with specifications  must be filed in duplicate with the Secretary together with a deposit of ten dollars ($10) which shall be forfeited if such charges are not sustained by the board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting,  and the Board shall first consider whether the actions alleged in the charges,  if proven, might constitute conduct prejudicial to the best interest of the  club. If the Board considers that the charges do not allege conduct which  would be prejudicial to the best interest of the club, it may refuse to entertain  jurisdiction. If the Board entertains jurisdiction of the charges, it shall  fix a date for a hearing by the Board not less than three (3) weeks or more  than six (6) weeks thereafter. The Secretary shall promptly send one copy  of the charges to the accused member by registered mail together with a notice  of the hearing and an assurance that the defendant may personally appear in his/her own defense and bring witnesses if he wishes.

SECTION 3 Board Hearing.

The Board shall have complete authority to decide whether counsel may attend  the hearing, but both Complainant and Defendant shall be treated uniformly  in that regard. Should the charges by sustained, after hearing all of the  evidence and testimony presented by the Complainant and the Defendant, the  Board may, by a majority vote of those present, suspend the Defendant from  privileges of the Club for not more than six (6) months from the date of the hearing. And, if it deems that punishment is insufficient, it may also recommend to the membership the penalty be expulsion. (Expulsion of a member may only occur by a secret written ballot vote by the Club membership as specified below.) In such cases, the suspension shall not restrict the right of the Defendant to appear before his/her fellow members at the ensuing Club meeting which considers the Board's recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and of the penalty, if any.

SECTION 4 Expulsion.

Expulsion of a member from the Club may be accomplished only at a meeting  of the club following a Board hearing and upon the Board's recommendation  as provided in Section 3 of this article. Such proceedings may occur at a  regular or special meeting of the club to be held within sixty (60) days,  but not earlier than thirty (30) days after the date of the Board's recommendation  of expulsion., The Defendant shall have the privilege of appearing on his  own behalf though no evidence may be taken at this meeting. The President  shall read the charges and Board's findings and recommendation and invite  the member, if present, to speak if he/she desires. The members shall then  vote by secret ballot on the proposed expulsion. A two-thirds (2/3) vote of those present and voting at the meeting shall be necessary for expulsion.  If expulsion is not so voted, the Board's suspension shall stand.



ARTICLE VII


Amendments to the Constitution and Bylaws


Amendments to the Constitution and Bylaws may be proposed by the Board of  Directors or by written petition addressed to the Secretary signed by twenty  (20) percent of the membership in good standing. Amendments proposed by such  petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary  for a vote within three months of the date when the petition was received  by the Secretary.

The Constitution and Bylaws may be amended by a two-thirds (2/3) vote of  the members present and Voting at any regular or special meeting called for  the purpose provided the proposed amendments, have been included in the notice  of the meeting and mailed to each member at least two (2)weeks prior to the  date of the meeting.




ARTICLE VIII


Dissolution

The Club may be dissolved at any time by the written consent of not less  than two-thirds (2/3) of the members in good standing. In the event of the  dissolution of the Club, other than for the purposes of reorganization, whether  voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof, nor any assets of the club shall be distributed  to any members of the Club, but after payment of the debts of the club, its  property and assets shall be converted to cash and shall be distributed to  worthy charitable and non-profit institutions engaged in research, medical  care, dog rescue and welfare work, breeding and nutrition programs and similar  activities, particularly for Dachshunds, but not necessarily restricted to  this breed of dog; said distribution to be in accordance with the recommendation  of the Board of Directors.




ARTICLE IX


Order of Business

SECTION 1 Meeting of the Club.

At meeting of the Club, the Order of Business, so far as the character and  nature of the meeting may permit shall be as follows:
Roll Call
Minutes of the Last Meeting
Report of the President
Report of the Secretary
Report of the Treasurer
Report of the Committees
Elections of Officers and Board (At the Annual Meeting)
Election of New Members
Unfinished Business
New Business
Adjournment

SECTION 2  Board Meeting.

At meetings of the Board, the Order of Business, unless otherwise directed  by majority vote of those present, shall be as follows:
Minutes of the Last Meeting
Report of the Secretary
Report of the Treasurer
Report of Committees
Unfinished Business
New Business
Adjournment





ARTICLE X


Parliamentary Authority

The rules contained in the current edition of Robert's Rules of Order, Newly  Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Club may adopt.



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